Policy
Privacy Policy
Draft — requires owner and professional review
This policy has been drafted for our pre-launch website and reflects the site's current functionality. It will be reviewed by the business owner and an appropriate professional before being finalised.
Last updated:
Who we are
This privacy policy explains how AI Explorers Academy ("we", "us") collects and uses personal information through this website. We are the data controller for the information described here. Our full legal entity name, address and any Information Commissioner's Office (ICO) registration number will be added to this policy before it is finalised.
What this website collects
At this pre-launch stage, the website only collects information from adults. We do not take bookings, create accounts or collect children's enrolment details.
| Form | Information collected |
|---|---|
| Parent launch list | Your name, email, town or postcode, optionally your child's age bracket and programme interests |
| School partnership enquiry | Your name, school or organisation, job title, work email, optional phone, location, programme interest, approximate group size, preferred term and message |
| Franchise interest | Your name, email, optional phone, town, region, preferred operating area, optional background, model of interest, motivation, optional timeframe and questions |
| General contact | Enquiry type, name, email, optional phone and organisation, location and message |
| Newsletter | Your email address |
| Club area interest | Town or postcode, optional role and optional email |
We deliberately do not ask for children's names, dates of birth, schools, photographs or health information. Please don't include them in free-text messages.
Why we use it and our lawful basis
- To respond to your enquiry or keep you on the launch list — legitimate interests (responding to people who contact us) and, where relevant, steps at your request before entering into a contract.
- To send marketing updates or newsletters — your consent, which you can withdraw at any time.
- To protect the website from spam and abuse — legitimate interests.
- To meet legal obligations — legal obligation, where applicable.
Who we share it with
We use trusted service providers to run the website and handle enquiries. Depending on configuration, these may include:
- Vercel — website hosting
- Supabase — secure storage of enquiries
- Resend — sending email notifications
- Cloudflare Turnstile — bot protection (if enabled)
- Upstash — rate limiting (if enabled)
They process data only on our instructions. Some providers may process data outside the UK; where they do, we rely on appropriate safeguards such as UK adequacy regulations or the International Data Transfer Agreement/Addendum. We never sell personal information.
How long we keep it
We keep enquiry records for up to 24 months from your last contact, unless you have asked to receive updates, in which case we keep your contact details until you unsubscribe. We then delete or anonymise them. Franchise enquiries that progress may be kept longer as part of any later process, and we will tell you if so.
Your rights
Under UK data protection law you have rights to access, correct, erase, restrict or object to our use of your personal information, to data portability, and to withdraw consent at any time. To exercise these rights, contact us using the details on our Contact page. You also have the right to complain to the ICO at ico.org.uk.
Children and this website
This website is designed for parents, carers, schools and adults. Our AI Explorer Challenge can be enjoyed by children with an adult, and it runs entirely in the browser without collecting any information. We have considered the ICO's Age Appropriate Design Code (the Children's Code) in designing the site, including by keeping data collection minimal and not using profiling or advertising cookies.
Security
Enquiries are transmitted over encrypted connections and stored in a database that cannot be accessed from the public website. Access to our enquiry records is restricted and password-protected.
Changes
We will update this policy as our services develop — for example, before any booking or enrolment service is introduced.